Executive Assistant

Port Washington, NY

Why Paradigm?

Through a decade of excellence in online research and data collection, Paradigm Sample has established itself as one of the most innovative and fast-growing companies in the market today. Led by industry experts, Paradigm harvests global feasibility for all market research needs, leveraging enriched profiling and edge-of-the-industry technology to connect its clients with real people. Paradigm truly invests in its employees and empowers them to reach their full potential by combining each individual’s interests, skills, and desired career trajectory with the right opportunities for success. Paradigm has carefullycultivated a “work hard, play hard” environment where motivated, team-oriented, and solution driven candidates can make a difference.

The Position

We are seeking an Executive Assistant to work 20-40 hours per week in support our executive team. In this role, you will manage mostly business-related tasks for the team such as creating reports, drafting internal and external messaging, organizing travel and accommodation, taking minutes of meetings, and other organizational tasks.

 

Those who succeed in this role tend to have a can-do attitude, are expert organizers and work well in a collaborative team environment. This role requires a detailed understanding of the full Microsoft Office suite, problem solving ability, experience as an executive or administration assistant in the past.

Responsibilities

  • Preparing financial statements, reports, memos, and other documents
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
  • Helping prepare for meetings, and accurately recording minutes
  • Answering phones and routing calls to the correct person or taking messages
  • Using various software, including Microsoft Office and graphic design tools
  • Reading and analyzing incoming memos, submissions, and distributing them as needed
  • Making travel arrangements for executives
  • Performing office duties that include ordering supplies
  • Providing general administrative support

Skills and Qualifications Needed

  • Integrity, accountability, and willingness to embrace our winning “team-first” corporate culture
  • Ability to think outside the box in pursuit of creative solutions
  • Must be able to meet deadlines in a fast-paced quickly changing environment
  • Spectacular verbal and written communication with strong interpersonal skills
  • Organizational skills to manage multiple daily priorities involving many stakeholders
  • Proficiency in the Microsoft Office Suite
  • BA/BS – Proven experience as an executive assistant or other relevant administrative support

Ready to join a winning team? Click to apply for this position!